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Between emergency calls, scheduled jobs, parts, and invoicing, plumbing books get messy fast. We keep jobs, materials, and payments organized, so you always know what you earned and what each job really cost.
Clean books are the difference between running your plumbing business on real numbers and running it on guesswork. We give you accurate, up to date bookkeeping and clear reporting, so every decision, from pricing to hiring to your next investment, rests on what is really happening in your business, not a rough estimate at year end.
Why it is different
Plumbing mixes quick service calls with larger scheduled jobs, each with its own parts and labor. If materials and time are not tracked to the job, your pricing and profit are guesswork.
We track jobs and materials, keep service invoicing tight, manage parts inventory, and reconcile everything, so your profit by job is clear and your cash keeps moving.
What we handle
Materials and labor tracked against each job for real profit.
Invoices issued and followed up so you get paid on time.
Parts inventory tracked so costs land on the right jobs.
Payroll processed and tied back to jobs.
Accounts reconciled so your numbers match the bank.
Clear profit by job and service type.
Proven on Upwork
Since 2021, HOLO Bookkeeper has completed work for more than 1500 clients on Upwork and Fiverr, earning Top Rated status. Here is the kind of feedback plumbing clients leave, and you can read the full portfolio and reviews yourself.
Organized our job and materials tracking and cleaned up invoicing. Books are finally under control.
Plumbing Owner · USA · Upwork ClientReliable monthly bookkeeping and clear reports for our plumbing company.
Master Plumber · USA · Upwork ClientSee the full Upwork portfolio and reviews → · Connect on LinkedIn →
How it works
Tell us about your business, your platforms, and where your books stand today.
We connect your accounts and tools with read only access wherever possible.
We build the right chart of accounts and catch up or clean up if needed.
Reconciled books and clear reports every month, plus automation where it helps.
Why choose HOLO Bookkeeper
You get the accuracy and dedicated attention of an in house bookkeeper, on demand, for only the work your plumbing business needs, plus automation most in house hires never build.
QuickBooks ProAdvisor and Xero Certified Advisor with over 6 years and 1500+ clients.
You work with the person doing the work, with replies within 24 hours.
The same secure, certified process wherever your business is based.
We remove repetitive work with Excel, Sheets, and Python, so you pay for judgment.
Services and related industries
Related industries:
Free tools
Plumbing accounting guide
Plumbing companies earn money in very different ways: emergency service calls, drain and repair work, water heater replacements, remodels and new construction. Each has its own margin, and lumping them together is the most common reason a busy plumbing company still feels short on cash.
Service and repair tickets are usually billed on flat-rate or time-and-materials pricing and paid quickly. New construction and remodel jobs are bid, progress-billed and may carry retainage. Keep them in separate income and cost categories so you can see which side of the business is carrying the other. For bigger jobs, see our construction bookkeeping guide on retainage and WIP.
Labor hours, parts, permits and disposal fees should be coded to the job. That lets you check whether your flat-rate price book still covers today’s parts and wage costs. Test a price with the free profit margin calculator.
Fittings, valves and water heaters on the truck are inventory until they are installed. Expensing them on purchase hides your real parts margin. A monthly count by truck, or inventory in your field service software, fixes it.
Commissions, spiffs and overtime for emergency calls are direct labor. They belong in cost of sales, not overhead, so your gross margin reflects what each job really costs.
States differ on whether plumbing repairs, installed fixtures or materials are taxable. Permit fees passed to customers should be tracked so they don’t inflate revenue. License renewals, insurance and bonding are overhead you should budget monthly.
General information as of 2026, not tax advice. Confirm state sales tax and licensing rules with your tax preparer.
Questions and answers
Yes. Materials and labor are tracked against each job so your profit and pricing are accurate.
Yes. We keep service invoicing tight and follow up so you get paid on time.
Yes. We process payroll and tie labor back to jobs.
Yes. Reconciliation is part of every monthly engagement.
QuickBooks or Xero, set up for service businesses, plus automation where useful.
Usually within a few days. After a short consultation we scope the work, agree a clear price, and begin, starting with catch-up or cleanup first if your books need it.
Yes. We work with plumbing businesses in all 50 states, fully remotely, with the same secure and certified process everywhere.
Code labor hours, parts, permits and disposal fees to each job in your field service software or QuickBooks, then compare actual cost with the price charged. Review the most common job types monthly.
Small service-only plumbers often start on cash basis. Once you do bid work, carry retainage, or need bank or bonding financials, accrual accounting gives a much more accurate picture.
Treat truck stock as inventory and move the cost to the job when a part is installed. Count each truck periodically to catch shrinkage.
Book a free 15 minute consultation and we will set up bookkeeping built for plumbing.
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